1. Entry fees

• You are responsible for purchasing your own entry place directly with Ironman for your chosen event.

• Wales Air Ambulance will not purchase places on your behalf.

2. Third-Party terms and conditions

• By accepting these terms and conditions, you also agree to abide by the terms and conditions set out by IRONMAN for your event entry.

• Wales Air Ambulance is not responsible for and cannot be held liable for any changes, cancellations or disputes arising from those third party terms.

3. Fundraising pledge

• By joining the reimbursement scheme, you agree to raise a minimum of:

• £800 for an Ironman 70.3 event, or

• £1,250 for a full Ironman event.

• Fundraising must be completed via an official Wales Air Ambulance fundraising page or through approved offline donations.

4. Reimbursement amount

• Upon successful completion of your fundraising pledge, Wales Air Ambulance will reimburse 50% of your Ironman general entry fee.

• The reimbursement will be based on the entry fee you paid at the time of purchase (excluding any travel, accommodation, or additional costs) and proof of payment will be required.

• Wales Air Ambulance will pay the participant of the reimbursement scheme directly on receipt of a successful application.

5. How do I qualify for the reimbursement scheme?

• If you set up an online fundraising page, you should put the following text on your page: 50% of the cost of my general entry fee will be reimbursed on reaching my fundraising target.

This means that Wales Air Ambulance receives the remaining sponsorship monies.

6.Gift Aid

• As a participant in the reimbursement scheme, Wales Air Ambulance cannot claim Gift Aid on any sponsorship or donation monies raised by you or a close family member (parent, spouse, siblings) as it’s considered a gift aid benefit.

7. Payment process

• Reimbursements will be processed within 8–10 weeks after the event once fundraising has been verified and all donations have been received. • You will be required to submit proof of entry fee payment (e.g. confirmation email or receipt).

8. Failure to meet fundraising pledge

• If the fundraising pledge is not met in full, Wales Air Ambulance reserves the right to withhold the reimbursement.

• Partial reimbursements will not be made.

9. Cancellations, transfers, or non-completion

• If you withdraw, transfer your place, or do not complete the event, you will not be eligible for reimbursement.

• If the event is cancelled by Ironman, we will review reimbursements on a case-by-case basis.

10. Use of funds 

• All money raised must be donated to Wales Air Ambulance. Funds cannot be split with another charity.

11. Promotional use

• By taking part, you agree that Wales Air Ambulance may use your name, photos, and event story in promotional materials (unless you opt out in writing).