The following terms shall have the meaning set out opposite them below, unless the context otherwise requires: 

Entry Fee 

the fee that must be paid to gain secure entry on the Event 



Refers specifically to the Cycle 100k race event 

Event Email Address 

Event Website 



Wales Air Ambulance Charitable Trust 

Registration Form 

The form that needs to be completed online by applicants to confirm their  

participation on the Event 



By attending the Event, registering for the Event or using our Website you confirm that you have read and agree to be bound by these terms and conditions. We may vary these terms and conditions at any time and such modifications will become effective immediately upon posting of the modified terms on the website.  

By continuing to use the website or participating in the Event following any such variation, you will be deemed to have accepted such variation. 

If any provision in these Terms and Conditions, whether in full or in part, is held to be invalid or unenforceable, all other remaining provisions (in full or in part) shall continue to be valid and enforceable. These Terms and Conditions shall be interpreted in accordance with the laws of England and Wales and any dispute arising hereunder shall be subject to the exclusive jurisdiction of the UK courts. 



2.1 Only persons aged 16 years or above on the first day of the Event may take part.  

2.2 Applicants must complete and submit the Registration Form which can be found at Event Website, and pay the Entry Fee per place. 

2.3 All successful applicants (hereinafter referred to as “Participants”) will be notified by way of an email confirmation that they have been allocated a place to take part in the Event. 

2.4 Places in the Event are strictly limited and therefore applications are subject to availability. Subject to Clauses 2.5 to 2.6. The Organiser(s) will consider applications on a first come, first served basis by eligible Participants (which the Organiser(s) shall determine in its absolute discretion) and otherwise in accordance with these Terms and Conditions. 

2.5 The relevant date for registrations shall be the date the Participant receives the email confirmation. The Organiser(s) are not responsible for technical, hardware or software failures of any kind, lost or unavailable network connections, or failed, incomplete, garbled or delayed computer/Internet transmissions or other errors or malfunctions of any kind which may prevent receipt by the Organiser of a Registration Form or receipt by an applicant of an email confirmation. For the avoidance of doubt, if, for any reason whatsoever, an applicant does not receive an email confirmation, said applicant shall not be considered to be a Participant and the Organiser shall not be responsible for the applicant’s failed application. 



2.6 All Registration Forms must be received by the Organiser a minimum of 3 weeks prior to the Event. Any Registration Forms received by the Organiser(s) after the entry deadline will not be accepted. This deadline is subject to change if the Event entries are full prior to the above date, and in accordance with Clause 2.5. The Organiser(s) reserves the right to close the Registration Form at any point.  

2.7 We reserve the right to reject applications from persons who may reasonably be considered as a risk to the safety or welfare of any other attendee or participant at the Event, or may affect the enjoyment of other patrons and/or the running of the Event, or, in our opinion, may cause damage, nuisance or injury. Such persons may also be removed from the Event after it has commenced if we believe any of the above circumstances arise or are likely to arise. 



3.1 The Entry Fees are as set out on the Event website. The Entry Fee may vary depending upon regulations and we reserve the right to change prices at any time. All Entry Fees are inclusive of VAT. 

3.2 The Participant will receive an automated receipt by email after clearance of payment. 

3.3 Submission of the Registration Form, payment of the Entry Fee, and receipt of the email confirmation shall (together) entitle the Participant to participate in the Event.  

3.4 The Event is personal to the Participant accepting these Terms and Conditions, and the Participant undertakes and agrees (i) only to participate in the Event utilising their email confirmation, (ii) not to authorise or permit any third party to use their email confirmation for the Event and (iii) not to sell, transfer or give any other person the right to participate in the Event and/or use the Participant’s email confirmation. 

3.5 If at any time it is discovered that any Participant should have been ineligible to participate in the Event or if participation in the Event should have been refused for any reason whatsoever, the Organiser reserves the right to disqualify such Participant from/refuse such Participant entry to the Event. Further, the Organiser reserves the right to reject at any time any email confirmation which it believes to be fraudulent, or to disqualify at any time any Participant it believes not to have fully complied with these Terms and Conditions from participating in the Event, or in any future events delivered by the Organiser. The Organiser shall not be liable in any way to such Participant as a result of any such disqualification or refusal. It is the Participant’s responsibility to ensure full compliance with these Terms and Conditions. 



4.1 To cancel a place in the Event, the Participant must let us know by emailing the Organiser at Event Email Address. This should be done as soon as possible and before the cancelation deadline of 18th May August 2024, refunds will not include cycling jersey cost, this item will be provided 

4.2 I accept that the Event Organiser(s) reserve the right to amend the Event format or cancel the Event due to health and safety reasons, including storm, rain, inclement weather, winds or any other act of god conditions. I accept that my Entry Fee and any additional fundraising amount shall be non-refundable in such circumstances. 

4.3 I accept that if the Event Organiser(s) decide that my position is disqualified that my Entry Fee and any additional fundraising amount is non-refundable in such circumstances. 




5.1 The Organiser(s) reserves the right to change the time, date, route and/or format of the Event, or, in exceptional circumstances, to cancel the Event, in whole or in part, without liability to the Participant.  

In such cases, The Organiser: 

5.1.1 will make a reasonable effort to provide notice of the changes/cancellation via email. If email notice is not practicable due to the timescales involved, we will use any appropriate and  reasonable alternative methods of notice; 

5.1.2 will have no responsibility or liability for any costs incurred, including any travel or accommodation costs whether existing or additional, as a result of the changes/cancellation; and 

5.1.3 undertakes to act with full transparency and fully observe and satisfy its legal obligations to you at all times. 

5.2 The Event is a potentially arduous endurance cycling event, involving the completion of a fully signed route. Participants are encouraged to cycle in groups for reasons of safety, although this is not compulsory. 

5.3 The Organiser(s) reserves the right to remove any Participant from the Event, either during or before it, due to ill health, or any other reason (at the Organiser’s discretion) that may render the Participant unfit to safely complete the Event or unable to participate in a manner which fully complies with any applicable government medical or safety instructions, protocols or guidelines. The Participant confirms that he/she will not take part in the Event if he/she is suffering from any contagious illness (to include, but not exclusively, symptoms suggestive of Covid19 (or similar) infection and diarrhoea or vomiting symptoms) and confirms that he/she will report any illness during the Event, to the Event medical team immediately. 

5.4 The Participant agrees to follow all instructions and guidelines issued by the Organiser, observe all protocols and adhere to any measures that may be in place at the Event. 

5.5 Irrespective of any safeguards that may be put in place by the Organiser, Participation in the Event is at the Participant’s own risk, including risk to the Participant themselves (in particular with respect to the transmission of infectious diseases, such as Covid19) and any damage caused by/to third parties or third party property.  



6.1 No drugs, illegal substances, performance enhancing substances or intoxicants of any kind are permitted to be used by any Participant either before or during participation in the Event. The Organiser reserves the right to refuse attendance at, or participation in, the Event by any persons found to have consumed or to have in their possession any drugs, illegal substances, performance enhancing substances or intoxicants of any kind. 

6.2 As a continuing condition of entry each Participant shall ensure that, for the duration of the Event: 

6.2.1 they wear a safety approved cycle helmets are worn at all times when cycling; 

6.2.2 they accept that they are responsible for their own safety during the Event; 

6.2.3 the Participant agrees that they are responsible for their own fitness to take part in the Event, and will consult a doctor prior to the Event if necessary. 

6.2.4 they carry a charged mobile phone  

6.2.5 they do not use a mobile phone or music player with headphones whilst cycling;  

6.2.6 bicycle is roadworthy for the Event;  

6.2.7 are capable of carrying out basic bike maintenance, such as puncture repairs, whilst on the route; 

6.2.8 does not start earlier than the official start time on each day of the Event. Failure to comply with this rule will result in Disqualification; 



6.3.1 the Participant follows the Event route signage at all times, and does not deviate from the official signed route of the Event; 

6.3.2 the Participant acknowledges that it is their responsibility to ensure that they have been correctly checked-in at each checkpoint along the route;  

6.3.3 the Participant is responsible for the collection and appropriate disposal of their litter along the entirety of the route 

6.3.4. the Participant obeys police and traffic officers and authorised marshals at all times; failure to do so will result in disqualification.  

6.3.5 will complete the route between the official opening and closing hours as noted on the Event Website. However, the Organiser reserves the right to alter the route start and finish times in the event of mitigating circumstances e.g. inclement weather conditions;  

6.3.6 understands that if they are removed from the Event for whichever circumstances outlined in these Terms and Conditions, no refund will be given by the Organiser. 

6.3.7 they comply with the Highway Code at all times; and 

6.3.8 acknowledges that it is their responsibility to ensure that the Participant has taken out a policy of insurance suitable for their participation in the Event.  




7.1 The Participant acknowledges that participation in the Event is not possible without validly entering into this agreement on these Terms and Conditions and agrees to be bound by these Terms and Conditions. 

7.2 The Participant agrees at all times during the Event to abide by the reasonable instructions and guidelines of Organiser’s staff, nominated representatives, and to behave appropriately at all times on the route. Participants acknowledge and agree that the Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the following aspects of the Event: health and safety, logistical operations, participation, organisation and Terms and Conditions.  

7.3 The Participant understands the endurance demands of the Event and commits to preparing to take part in the Event by: 

7.3.1 completing the Registration Form in full provided by the Organiser prior to the Event;  

7.4 The Participant acknowledges that participation in the Event involves inherent risks of accidents and injury. 

7.5 The Participant confirms without reservation that they are in a good physical condition to participate in the Event, that they understand the endurance demands of the Event, and will not arrive at the Event in ill health or unfit to take part.  

7.6 The Participant acknowledges that they are personally responsible for their own belongings during the Event, and that they must collect any personal lost items from lost property before they leave the Event. 



7.7 The Participant’s journeys to and from the start and finish lines of the Event each day shall be entirely at the Participant ‘s own risk and cost.  

7.8 Participation in the Event is at the Participant’s own risk. The Participant irrevocably agrees to hold harmless, indemnify and reimburse the Organiser from and for any sum, costs or expenses (including legal and professional fees) incurred, payable or paid by the Organiser to any person (including the Participant and/or any of the Participant’s insurers) in connection with any accident, loss, damage or injury (including death) arising out of the Participant’s attendance at and participation in the Event or any part thereof (except where any such injury or death is caused by the negligence of the Organiser or any of its employees). 

7.9 The Participant confirms that he/she will not publish or post on any website or other media operated by the Organiser or related to the Event any text, statement, photograph, image or other material which is obscene, blasphemous, defamatory, infringes the intellectual property or other legal rights of any third party or is otherwise unlawful, offensive or inappropriate. The Organiser will have the right to remove any material at its discretion and take appropriate legal action against any person found to be or alleged to be in breach of this Clause 7.9.